Administrative Assistant, Bilingual

Gold Ridge Organic Farms is located 50 miles northwest of San Francisco in the rolling hills of West Sebastopol in Sonoma County, California. We farm 88 acres of organic apples, olives, and citrus. Our 70-acre olive orchard boasts a diverse selection of Italian, Spanish, and French cultivars. Our award-winning estate-grown olive oils are all milled on-site within hours of harvest for the highest medicinal quality, maximum freshness, and best flavors. Our citrus olive oils are co-milled with estate and locally grown organic fruit. 16 acres of apple varieties, including Honeycrisp, Fuji, and Pink Pearl, dot the hills of the farm, interspersed with an array of over 70 varieties of beloved heirloom apples and pears. Our commitment to preserving these antique apple varieties serves as a treasured link to the past and ensures their enjoyment by future generations. Some apples are destined for apple cider, apple sauce, and our own proprietary line of apple cider vinegars and syrups. The Bilingual Administrative Assistant will offer back-of-the-house, general administrative and operations support and act as a key liaison between Agricultural, Production, Office, and Hospitality Teams. Key Responsibilities: Support the Administrative Manager, Payroll & HR Administrator, and Accounts Payable / Accounts Receivable Administrator, Production Manager, and Marketing & Sales Manager with general administrative duties including but not limited to: - Providing exemplary customer service, answers phones, takes messages - Takes, processes, follows up on orders; packs and ships as needed - Creates and maintains paper and electronic files; moving to electronic as able - Assist with compliance regarding Organic Certifications via OTCO (Oregon Tilth Certified Organics) including any paperwork, renewals, and annual inspections - HR support including new hire on-boarding, processing, filing and follow-ups - Payroll support - Accounts Receivable support - Accounts Payable support - Tracking sales data (creates spreadsheets) Bilingual (Spanish/English) liaison between Agricultural, Production, Office, and Hospitality Teams, including: - Facilitating trainings - HR meetings - Written translations of documents - Maintaining inventory, production logs & compliance paperwork Assist the Custom Milling Coordinator with seasonal (esp. October-January) harvest duties: - Scheduling custom olive milling olive drop off appointments and olive oil pickups - Assisting clients with contracts and compliance paperwork - Invoicing and managing payments for services - Maintaining paper and digital files Coordinate and support activities involved in the implementation and set up of events. Special projects and other duties and responsibilities as needed and/or assigned.

Qualifications: - Bilingual English/Spanish essential - Minimum 1 year experience in administrative role - BA in business, sales, marketing or similar; or equivalent relevant experience - Highly organized and efficient; excellent time management and organization skills - Detail oriented; ability to prioritize, efficiency with process, and attention to detail and accuracy of work - Excellent oral and written communication skills - Ability to maintain confidentiality and ethical handling of sensitive information - Ability to work both independently and with a team - Versality, flexibility and ability to adapt in an evolving work environment with enthusiasm - Must have a valid driver’s license and be insurable under GROF’s insurance Desired Skills - Intermediate skills in MS Office (Excel, Outlook, Word, PowerPoint) and Google Docs - Experience with Mac OSX - Ability to operate front end and back end of POS and e-commerce systems such as Square and/or Shopify - Intermediate math skills - Ability to engage with the public in personable, approachable manner - Experience with HR & labor law compliance - Experience with and/or passion for organic farming, gourmet foods and organic products

Full-time employees of Gold Ridge Organic Farms are eligible for benefits including an employee discount, PTO, paid holidays, and to enroll in the company-sponsored 401k plan, once eligibility requirements have been met.